In today’s fast-paced business environment, having the right office equipment is crucial for maintaining productivity and efficiency. Whether you’re running a small business or managing a large corporation, a copier machine is an essential tool that facilitates seamless document management. But with so many options available, how do you choose the right copier machine? At Tricomas, we offer expert advice and supply only the best equipment, ensuring that our clients are equipped for maximum performance.

Investing in a High-Quality Copier Machine Matters

A copier machine is more than just a piece of office equipment—it’s the backbone of your document workflow. Investing in a high-quality copier ensures reliability, efficiency, and cost-effectiveness in the long run. Here’s why a top-tier copier machine is a must-have for businesses:

Modern copier machines are equipped with advanced features like duplex printing, automatic document feeders, and wireless connectivity. These functions help streamline operations, reduce downtime, and allow employees to focus on more critical tasks.

Opting for a high-quality copier may seem like a significant investment upfront, but it reduces long-term costs by minimizing breakdowns and maintenance expenses. At Tricomas, we ensure that only genuine parts and consumables are supplied with our machines, so you don’t have to worry about frequent replacements and malfunctions.

With businesses handling sensitive data daily, document security is a top priority. Many advanced copier machines come with built-in security features, such as encryption, user authentication, and secure print release, ensuring that your confidential information remains protected.

Types of Copier Machines Available

There are various types of copier machines designed to meet different business needs. Here’s a look at some common categories:

1. Multifunction Copier Machines

These all-in-one devices combine printing, scanning, copying, and faxing capabilities in a single unit, making them ideal for businesses looking to consolidate their office equipment.

2. Monochrome vs. Color Copiers

• Monochrome Copiers: Suitable for businesses that primarily deal with text-based documents.
• Color Copiers: Essential for companies that require high-quality colored prints, such as marketing agencies and design firms.

3. Compact Desktop Copiers

Perfect for small offices and home businesses, these copiers offer essential features without taking up too much space.

4. High-Volume Copiers

Designed for large enterprises, these machines can handle extensive printing and copying tasks efficiently, reducing overall wait times and boosting productivity.

Photostat Machine vs. Copier Machine: What’s the Difference?

Many people use the terms photostat machine and copier machine interchangeably, but there is a subtle difference. A photostat machine is an older term used to describe machines that produce direct copies of documents through photographic techniques. Modern copier machines, on the other hand, use digital printing technology to provide faster, clearer, and more reliable document duplication.

How to Choose the Right Copier Machine for Your Business

With a wide range of copier machines available, selecting the right one can be overwhelming. Here are key factors to consider:

1. Print Volume and Speed

Assess how many pages your business prints daily. High-speed copiers with larger paper capacities are ideal for businesses with heavy printing needs.

2. Features and Functionality

Consider features such as duplex printing, mobile connectivity, and cloud integration. A multifunctional copier can save space and reduce overall costs.

3. Total Cost of Ownership

Look beyond the initial purchase price. Factor in maintenance, toner, and energy consumption to determine the true cost of the machine over time. Choosing a supplier that ensures only genuine parts and consumables supplied guarantees longevity and efficiency.

4. Brand Reputation and Support

Choosing a reliable brand with excellent customer support is crucial. At Tricomas, we partner with leading manufacturers to provide top-notch copier machines and ongoing technical support.

Waste Design for the Environment

Every piece of FUJIFILM Business Innovation (BI) equipment, from multifunction office devices to high-volume production presses, is designed with sustainability in mind. Our environmental initiatives begin at the design stage of product development, where we incorporate advanced technologies to minimize environmental impact. These innovations include:

• Eliminating Hazardous Materials: We avoid using harmful substances, such as lead-based solder, in our manufacturing processes.
• Energy-Efficient Operations: Our copier machines are designed to consume minimal energy during operation, helping businesses reduce electricity costs and lower their carbon footprint.
• Sustainable Consumables: We utilize cutting-edge toner and ink technologies that not only improve print quality but also reduce waste and energy consumption.
• Resource Conservation: By optimizing material usage, we minimize the need for new resources and promote a circular economy.
• Recyclability & Remanufacturing: Our products are engineered to facilitate easy recycling and remanufacturing, extending the lifecycle of machines and reducing electronic waste.

At Tricomas, we are committed to offering environmentally responsible copier machines that align with sustainable business practices. By choosing FUJIFILM BI equipment, you not only enhance your office productivity but also contribute to a greener future.

Maintenance and Care: Keeping Your Copier Machine in Top Condition

Proper maintenance is key to ensuring the longevity and optimal performance of your copier machine. Here are some best practices:

• Regular Cleaning: Keep the machine clean, especially the scanning glass and rollers, to maintain high-quality prints.
• Scheduled Servicing: Arrange periodic servicing to identify and address potential issues before they escalate.
• Update Firmware: Keep your copier’s software up to date to benefit from the latest security features and performance improvements.

Why Choose Tricomas for Your Copier Machine Needs?

At Tricomas, we understand that every business has unique printing and copying requirements. That’s why we offer:

• A wide selection of high-quality copier machines tailored to different business needs.
• Expert guidance to help you choose the perfect machine for your office.
• Comprehensive after-sales support, including maintenance and technical assistance.

Investing in the right copier machine is crucial for maintaining productivity, reducing costs, and ensuring seamless document management. Whether you need a basic desktop copier or a high-performance multifunction device, Tricomas has the perfect solution for your business. With a commitment to quality, security, and efficiency, we ensure the best value for your investment.

Ready to upgrade your office equipment? Contact Tricomas today to find the perfect copier machine for your needs!

In today’s fast-paced business environment, having the right office equipment is crucial for maintaining efficiency and productivity. One piece of equipment that remains essential for many businesses, regardless of size, is the photocopier. While technology has evolved significantly, photocopiers still play a vital role in document management, enabling businesses to create, share, and store information efficiently. However, with numerous models and features available on the market, selecting the right photocopier can be daunting. This guide will help you navigate the essential factors to consider when choosing the best photocopier for your business.

1. Assess Your Business Needs

Before diving into the specifics of photocopier models, it’s crucial to assess your business needs. Consider the following questions:

• Volume: How many copies do you make in a day or week? High-volume businesses require robust machines that can handle large workloads.
• Types of Documents: What type of documents do you typically print or copy? If you frequently deal with color documents, look for color photocopiers. For black-and-white copies, a monochrome copier may suffice.
• Size of Business: Are you a small business, a mid-sized company, or a large enterprise? This will influence the scale of the photocopier you need.

Understanding your specific requirements will set the foundation for making an informed decision.

Find out which photocopier model suits your business by contacting us here.

2. Size and Space Considerations

Photocopiers come in various sizes, from compact desktop models to large, multifunction machines. When choosing a photocopier, consider:

• Available Space: Measure the area where you plan to place the photocopier. Ensure you have enough room for the machine itself and additional space for feeding paper and performing maintenance.
• Mobility Needs: If your office has limited space or requires frequent relocation of equipment, consider a compact or portable photocopier that’s easier to move.

Choosing the right size ensures that the machine fits comfortably in your office and is accessible when needed.

For Small and Medium-Sized business, you may consider the Fujifilm Apeos C2450s and for larger corporates, we suggest taking the Fujifilm Apeos C7070 | C6570 | C5570 | C4570 | C3570 | C3070

3. Speed and Efficiency

The speed of a photocopier is typically measured in pages per minute (PPM). The right speed for your business will depend on your volume needs:

• Low Volume: If your business produces a small number of copies (e.g., 100-500 copies per month), a slower copier with a PPM of 20-30 may be adequate.
• Medium to High Volume: For businesses generating more than 500 copies per month, look for a photocopier with a PPM of 30 or higher to ensure efficiency and reduce wait times.

Keep in mind that speed is essential for maintaining workflow, especially during peak times or deadlines.

4. Features and Functionality

Modern photocopiers come equipped with various features that can enhance functionality. Here are some key features to consider:

• Multifunctionality: Most of our photocopiers also function as printers, scanners, and fax machines. A multifunction device can save space and money by combining several functions into one machine.
• Duplex Printing: Automatic duplexing allows for double-sided printing, which can save paper and reduce costs in the long run.
• Connectivity Options: Look for copiers with various connectivity options, such as Wi-Fi, USB, and Ethernet. This flexibility allows multiple users to access the copier, improving overall productivity.
• User-Friendly Interface: A copier with an intuitive touchscreen interface can simplify operations and reduce the learning curve for employees.

Evaluating these features against your business requirements can help you choose a copier that enhances productivity.

5. Print Quality

The print quality of a photocopier is measured in dots per inch (DPI). Higher DPI results in sharper and more detailed images. Consider the following:

• Text and Graphics: If you often print documents with fine text or graphics, opt for a photocopier with a higher DPI (e.g., 600 DPI or more) to ensure clarity and professionalism.
• Color Printing: If your business frequently produces color documents, look for copiers specifically designed for high-quality color output.

Quality matters, especially if your printed materials represent your brand. Check out our Colour Multifunction Photocopier options here.

6. Cost of Ownership

When selecting a photocopier, it’s essential to consider both the initial purchase price and the long-term costs associated with ownership:

• Initial Investment: Determine your budget and compare models within that range. Keep in mind that higher-priced models may offer additional features and efficiencies that could save money over time.
• Operating Costs: Consider the cost of consumables, such as toner cartridges and maintenance. Some copiers may have lower upfront costs but higher ongoing expenses.
• Energy Efficiency: An energy-efficient photocopier can help reduce electricity bills and environmental impact. Look for Energy Star-rated models that consume less power.

Calculating the total cost of ownership ensures you make a financially sound decision.

7. Warranty and Support

Finally, don’t overlook the importance of warranty and customer support:

• Warranty Terms: Check the warranty terms for the photocopier, including coverage duration and what it includes (parts, labor, etc.). A longer warranty can provide peace of mind.
• Customer Support: Choose a manufacturer or vendor known for excellent customer support. Prompt and reliable assistance can save you time and frustration in case of technical issues. At Tricomas, our dedicated technical and IT support team are ready to assist with any issues that comes up, so you can focus on growing your business instead.

A solid warranty and support network can enhance your overall satisfaction with the photocopier.

Conclusion

Choosing the right photocopier for your business involves careful consideration of various factors. By taking the time to assess your requirements and conducting thorough research, you can find a photocopier that meets your business’s unique demands and contributes to improved productivity and efficiency.

Trusting the right photocopier supplier for your business can also make a significant difference in your office operations, allowing you to focus on what truly matters—growing your business. So take the plunge, explore your options, and select a photocopier that will serve your business well for years to come. Get a FREE QUOTE today!

As we place our level of service at the top of our priority list to our clients, we have invested in a dedicated team of technical experts and IT specialists, trained to solve any issues that may arise throughout your business with us.

This service ensures increased efficiency, reduced downtime, and overall improved business operations. 

Minimized Downtime

Our support team ensures that any problems related to the photocopier can be addressed promptly. 

Some photocopier issues can be complex and may require immediate attention to avoid disruption of critical business operations. Our team of experts is always available to swiftly resolve these issues, hence minimizing downtime. 

Ease Your Concerns

Continuous access to IT support means that employees can remain productive even if technical issues arise. 

Knowing that support is always available can alleviate stress for employees. They can rely on professional help whenever issues arise, allowing them to focus on their core tasks without worrying about technical problems.

Improved Security

Photocopiers often handle sensitive and confidential information. Having internal technical and IT support can quickly address any security vulnerabilities or breaches, ensuring that data remains secure at all times.

Optimal Performance

Regular maintenance and timely troubleshooting provided by our IT & Technical support team can keep the photocopier running optimally. This ensures consistent performance and prolongs the lifespan of the machine.

For businesses that rely on timely document production to serve their customers, having a dedicated IT & Technical support team ensures they can meet customer needs without delay. This can lead to improved customer satisfaction and loyalty.

Support During Critical Times

Certain periods, like end-of-month reporting, large project deadlines, or special events, might demand high usage of photocopiers.

Many IT issues can also resolved remotely. Our technicians can often diagnose and fix problems without needing to be on-site, providing quicker resolutions and maintaining operational continuity. Having a good support team during these critical times ensures that any issue is promptly resolved, avoiding potential setbacks.

When in doubt, our IT support can also provide on-demand guidance and training for employees who need help using the advanced features of the photocopier. This can enhance the overall efficiency and effectiveness of document-handling processes.

Providing excellent customer service is our top priority. A strong support team is particularly valuable in today’s fast-paced, global business environment where every minute of operational time counts. 

When you think about office supplies, what are the things that come to your head? Only a few items in this category have seen a dramatic advancement in their advancement. One item, for instance, is photocopiers. Over the years, these machines have become essential in the modern workplace thanks to their useful features that significantly boost productivity just by photostating in high-speed, for instance. But what exactly is the significance of these machines? And what’s the right machine for your office? Let’s look into how today’s photocopiers can help enhance efficiency, cut costs, and provide more convenience to your office.

Photostat in High-Speed

One of the best advancements in photocopier technology is its increase in speed throughout generations of models. Now, photocopiers can produce hundreds of copies per minute. This is a huge improvement from the slow and unreliable speed of Photostat machines of the past. This leap in speed allows businesses to finish large duplication tasks quickly, which helps to make more time for other important documentation to be sorted. For example, the Fujifilm Apeos c7070-c3070 series can print up to 70ppm, which means that employees spend less time waiting for documents and more time focusing on productive tasks. The ability to swiftly produce large quantities of copies improves efficiency and helps maintain the momentum of office workflows.

Cost-Effectiveness 

Another way photocopiers have significantly improved their technology is the reduction in cost per copy. Earlier models of photocopiers were a lot more expensive to operate with high costs for toner, maintenance, electricity…etc. Photocopiers nowadays are way more economical. With the costs of photocopiers being much lower businesses of all sizes can now access the machines without breaking the bank. Lower operational costs also allow companies to allocate their budgets more effectively which means the company has more freedom to grow and expand and in turn, become more successful. By reducing the finances that are needed to operate photocopiers, businesses can enhance their overall cost-effectiveness and profitability.

Convenience For Employees

Today’s copiers are not just copiers – they can also function as multifunctional devices that print, scan, copy, and fax all in one. Photocopiers having more than one function eliminates the need for multiple devices, saves valuable office space, and simplifies the maintenance process for the office. Having a multifunctional photocopy machine means that employees can perform various tasks without moving from one machine to another. This means less time traveling back and forth between machines and significantly increasing productivity. This convenience is particularly beneficial in busier office environments where time and efficiency are valued highly. It also ensures that employees can handle a variety of tasks seamlessly and easily, enhancing their overall work experience.

Quality and Quantity

Advancements in photocopier technology have changed the standards for the quality of copies produced by photocopiers made today. Early photocopiers often produced blurry or distorted copies where the text or visual was not crisp and at times not clear. Today, photocopiers have the technology to produce clearer images and more crisp lines in larger quantities. By keeping as close as possible to the original document, it maintains the integrity of important papers. FUJIFILM photocopier machines for instance, deliver exceptional print quality, where any text copied is sharp and images are vivid and vibrant. High-quality copies are an essential part of professional presentations and official documents. A good copy can be the difference between coming off as professional or underqualified. With modern copiers, businesses can produce high-quality documents that help them ace any kind of presentation they may have.

Environmental Impact

Over the past decade, more people and businesses have been driven to take environmental considerations. Companies manufacturing photocopiers have also driven significant innovations in copier technology to follow this movement. Many photocopiers nowadays are designed with energy-saving features and use eco-friendly toners, reducing their carbon footprint. The Fujifilm Apeos series for example incorporates energy-efficient technologies and recyclable materials, helping businesses reduce their environmental impact while still boosting their efficiency. These eco-friendly features not only benefit the planet but also help companies save on energy costs. By choosing an environmentally friendly photocopying machine, businesses can support the movement towards sustainability and corporate responsibility and reduce the environmental impact of office operations, which is an important step towards creating a more sustainable future.

The evolution from older photostat machine models to modern advancements in copier machines has led to significant improvements in efficiency, cost-effectiveness, convenience, and environmental sustainability for office workspaces. These advancements have transformed photocopiers from a luxury office supply into must-have tools that enhance office productivity and streamline operations. Looking for a great modern copier machine for your office? The Fujifilm Apeos c7070-c3070 series is a great example of these improvements which offers an efficient and productive solution that meets the diverse needs of all kinds of workplaces. Remember,  investing in modern photocopiers is not just about improving productivity, it’s about creating a more efficient, cost-effective, and sustainable work environment. By embracing the latest copier technology, businesses can operate more smoothly, reduce costs, and minimize their ecological footprint. 

Contact us at Tricomas today to get the help you need to choose the right office supplied for your business. 

Merdeka, Merdeka, Merdeka! August marks the month of Unity here in Malaysia. Photocopiers, as mundane as they may seem, can play a surprisingly significant role in fostering unity within a community, organization, or group. Here are some ways in which photocopiers can contribute to unity:

Encouraging Communication

In an office, communication and connectivity is key. Many multifunction photocopiers offer network connectivity, allowing users to print and scan from multiple devices, including smartphones and tablets. This feature is crucial for businesses that rely on remote work and mobile operations. The ability to print and scan from various devices allows for flexibility and ensures that employees can stay productive regardless of where they are. This also reduces traffic at the physical machines, which lets people send their documents to the photostat machine faster and increases the efficiency of the whole process. 

Photocopiers also allow for the easy distribution of information. Whether it’s a community bulletin, organizational memos, or meeting agendas, being able to quickly and efficiently produce multiple copies ensures that everyone is on the same page.

Promoting Inclusivity

Providing access to printed materials through photocopiers can help bridge the digital divide. Not everyone has access to electronic devices or the internet all the time, so having physical copies of important documents, announcements, or educational materials at meetings ensures that all members of the community or organization can stay informed and engaged.

If you take a look at the Fujifilm Apeos c3060-c2060 series, its high printing speed and versatility make sure that office operations run smoothly, reducing downtime and boosting overall productivity. When tasks are completed more efficiently, employees can focus on more strategic and value-added activities, driving the business forward.

Supporting Collaborative Efforts

Group projects and collaborative efforts often require the sharing of documents and materials. Photocopiers make it easy to distribute drafts, worksheets, and other documents, facilitating smooth collaboration. This can enhance teamwork and a sense of shared purpose.

Printed materials such as surveys, feedback forms, and newsletters encourage participation from all members of a group or community. This can foster a sense of belonging and engagement, as individuals feel that their input is valued and that they are part of the decision-making process.

Enhancing Learning and Training

In educational and professional settings, photocopiers are essential for producing learning materials, training manuals, and instructional handouts.

Modern-day photocopiers are designed to be user-friendly with the use of touch screens and easily navigable menus. These tools can simplify the experience which makes it easier for employees to operate the machines without needing formal training. This is particularly important in busy office environments where time is of the essence. Most photocopiers now offer smart controls that allow users to navigate through the machine with ease. This does wonders for enhancing the user experience reduces the learning curve and minimizes errors, ensuring that tasks are completed correctly the first time.

Preserving Records and Memories

Photocopiers can be used to duplicate important documents, historical records, and personal achievements. By preserving these items, organizations, and communities can maintain a sense of continuity and shared history, strengthening bonds between members.

At Tricomas, most of our multifunction photocopiers also have advanced features that further increase their functionality suited to the modern age. Some of these features include a service called Cloud Service Hub that provides additional capabilities that streamline office tasks and improve efficiency. It integrates and works with most of the popular storage services used in various businesses such as Working Folder, Box®, Dropbox®, Evernote®, Google Drive™, OneDrive / OneDrive for Business, and SharePoint Online which allows users to retrieve past documents easily.

Enabling Outreach and Expansion

For organizations looking to expand their reach, photocopiers are invaluable for producing promotional materials, flyers, and informational brochures in high quality. This can help attract new members and supporters, fostering a larger, more united community.

In summary, while photocopiers might seem like simple office tools, their role in enhancing communication, inclusivity, collaboration, and participation can significantly contribute to fostering unity within various settings. By ensuring that information is accessible and shared, photocopiers help build a more connected and cohesive group. Investing in a multifunction photocopier means embracing a tool that can transform your workplace and improve your office in ways you might not think of.

If you’d like to find the multifunctional copier that works best for your needs, Get in touch with us!

In the current business landscape, selecting a photocopier supplier would seem easy given the sheer number of companies offering this service throughout Malaysia. However, it is equally as easy to end up signing a long-term contract with a supplier that isn’t able to meet your company’s goals or requirements throughout the entirety of the contract. 

Here is why selecting an authorized FUJIFILM Dealer as your vendor ensures your device runs optimally & helps prevent negative experiences with your supplier. 

1. Genuine Products, Spare Parts & Consumables

Signing with an authorized FUJIFILM dealer ensures your vendor has direct access to the manufacturer. This guarantees the authenticity of any product, spare part & consumables supplied during the contract period. Non-authorized dealers cannot access these manufacturers directly and may supply non-genuine products. 

2. Trained Professional Sales, Technical & Support Team. 

Only a select handful of companies have undergone the meticulous evaluation process before being awarded the title of an Authorised FUJIFILM Dealer. In addition, the Dealer’s Sales, Technical & Support personnel have undergone rigorous training to provide the highest level of service to the client.      

3. Warranty Protection

Selecting an authorized dealer is a safe bet that your company will have warranty protection in case of any defects, malfunctions, or unforeseen issues. Authorised dealers can facilitate the replacement of faulty/damaged parts covered under the warranty program without additional costs to the client. On the other hand, unauthorized dealers will not be able to make such warranty claims and might need to resort to quick fixes when such issues arise. 

4. Long-Term Partnership and Reliability

Authorised Dealers understand the pain points & hassle of constantly having to switch & source different vendors. Therefore, they prioritize building long-term relationships with their clients offering reliable support, including regular maintenance, technology updates, and technical expertise. This ensures the multifunction photocopier operates at peak performance throughout the contract period, minimizing downtime whilst maximizing productivity.   

Making the Right Choice for Your Business

Ultimately, the decision to select between an authorized and unauthorized dealer as your vendor will depend on your business’s specific requirements and goals. While unauthorized dealers may offer seemingly attractive packages or quick fixes, the long-term risks and drawbacks often outweigh the short-term benefits. 

Working with an authorized dealer ensures peace of mind, quality assurance, and a reliable long-term partner. By leveraging our expertise, experience, and warranty protection, your team can focus on what matters the most, growing the business.    

Tricomas Marketing is the largest FUJIFILM authorised dealer in Malaysia servicing a wide spectrum of clients from large multinational corporations to small & medium enterprises. We offer the latest generation of FUJIFILM multifunction devices ranging from the highest end to the entry-level machines. We’re eager to hear from you and learn more about your requirements. 

So, are you ready to work together? Get in touch with us! We’ll assist in picking the right multifunction photocopier for your business.

Photocopiers, often overlooked in the fast-paced environment of the modern office, are marvels of technology that make it easier for us to duplicate documents and images. Behind their seemingly mundane facades lie intriguing histories and surprising capabilities. Let’s uncover some lesser-known facts about photocopiers that might just change the way you see these ubiquitous machines.

1. The Birth of the Photocopier:

The first photocopier, known as the Xerox 914, was introduced by the Xerox Corporation in 1959. This groundbreaking machine, invented by Chester Carlson, used a process called xerography to produce copies. The word “xerography” itself is derived from Greek words meaning “dry writing,” reflecting the method’s unique approach to copying documents without the need for wet chemicals.

2. The Great Xerox Revolution:

Xerox didn’t just invent the photocopier; they assisted in increasing productivity in offices. The introduction of the Xerox 914 transformed offices worldwide, making copying documents faster, easier, and more accessible than ever before. The term “Xerox” even became synonymous with photocopying, a testament to the brand’s dominance in the market.

3. The Copying Process:

Ever wondered how a photocopier works its magic? It’s all about electrostatic attraction. A photocopier uses a combination of light, static electricity, and heat to transfer toner (a fine powder) onto paper, creating a duplicate of the original document. Over the years, this process has evolved to become quicker than ever and to effortlessly photocopy documents in seconds – suitable for a busy day or a last-minute printup before a meeting.

4. Multifunctional Marvels:

Modern photocopiers are not just copy machines; they’re multifunctional hubs for document management. Many photocopiers now come equipped with features such as scanning, printing, faxing, and even emailing capabilities, transforming them into all-in-one photocopiers for various businesses..

5. Copiers in Space:

Photocopiers have even made their mark beyond the confines of Earth. In the early days of space exploration, astronauts aboard spacecraft relied on photocopiers to duplicate mission-critical documents and instructions. These space-ready copiers were specially modified to withstand the rigours of space travel, including zero-gravity environments.

6. Colour Copying Evolution:

While early photocopiers could only produce black-and-white copies, advancements in technology have led to the development of color photocopiers. Today’s colour copiers use a combination of cyan, magenta, yellow, and black toner to create vibrant, high-quality colour reproductions, making it easier to visualize for creative expression and marketing materials.

7. Environmental Impact:

In recent years, there has been a growing emphasis on the environmental impact of photocopiers. Manufacturers have responded by developing energy-saving models, incorporating recycled materials into construction, and promoting cartridge recycling programs. Additionally, digital advancements such as cloud-based document management and electronic workflows aim to reduce paper waste and promote sustainability in office environments.

Photocopiers might just be “another machine” we use every day, but there’s more to them than meets the eye. They’ve evolved over the years and have changed how we get things done and stay connected. From making office life easier to even being used in space missions, photocopiers have come a long way from where they started. So, are you ready to include this amazing machine in your workplace? Get in touch with us! We’ll assist in picking the right multifunction photocopier for your business.

In the realm of photocopiers, the age-old debate between using genuine and compact toner still rages on today. It’s a crucial decision for businesses as it directly impacts the lifespan of the machine, the quality of the print output as well as the overall cost-effectiveness. Therefore, let’s dive into the intricacies of these two toner types and uncover the pros & cons of genuine and compact toner.

What is a Toner?

A toner is a fine, negatively charged powder (composed mostly of polyester) used in laser printers & photocopiers. This powder relies on static electricity and heat from a fuser to print onto paper, producing the final print. 

Genuine Toner:

Genuine toner, also known as OEM (Original Equipment Manufacturer) toner, is produced by the same company that manufactured the photocopier. For example, if your preferred brand of photocopier is FUJIFILM, then the genuine FUJIFILM toner would be produced by either their proprietary manufacturing plant or by an appointed FUJIFILM manufacturing facility.

Advantages of Genuine Toner:

1. Reliability: Using genuine toner reduces the risk of compatibility issues and machine malfunctions. Since it’s engineered to meet the manufacturer’s specifications, it’s less likely to cause damage to the photocopier or void its warranty.

2. Quality Assurance: Genuine toner is specifically formulated to work with the photocopier it’s designed for. As a result, it ensures optimal print quality, including sharp text, vibrant colours, and consistent results.

3. Longevity: Genuine toner generally yields a higher page yield compared to compact toner. This means fewer cartridge replacements and increased productivity over time.

Compact Toner:

Compact toner on the other hand, also known as compatible or aftermarket toner, is produced by third-party manufacturers rather than the original equipment manufacturer.

Advantages of Compact Toner:

1. Cost Savings: One of the primary appeals of compact toner is its lower price point compared to genuine toner. For budget-conscious consumers, this can translate to significant savings, especially over time.

2. Wider Availability: Compact toner cartridges are often more readily available from various vendors, including online retailers. This accessibility can be convenient for consumers who prefer to shop around for the best deals.

3. Support for Older Models: For older photocopier models that may no longer have genuine OEM cartridges readily available, compatible toner cartridges can extend the lifespan of the equipment by providing a compatible printing solution. 

Key Differences:

1. Quality and Performance: While compact toner may offer cost savings upfront, this often means sacrificing quality and consistency. Genuine toner is engineered to deliver superior print quality and reliability, ensuring professional-looking documents every time.

2. Compatibility and Warranty: Using compact toner can potentially void the warranty of your photocopier and may lead to compatibility issues, such as poor print quality or machine malfunction. Genuine toner, on the other hand, is guaranteed to be compatible and won’t jeopardize your warranty coverage.

3. Long-Term Costs: Although compact toner may seem like a more affordable option initially, the hidden costs associated with inferior print quality, frequent cartridge replacements, and potential damage to the photocopier can outweigh the savings in the long run.

Conclusion:

In the eternal tug-of-war between genuine and compact toner, the choice ultimately boils down to your priorities. If you prioritize quality, reliability, and long-term cost-effectiveness, genuine toner is the clear winner. However, if you’re on a tight budget and willing to accept potential trade-offs in print quality and machine performance, compact toner may suffice in the short term.

Based on our 35 years of experience in Managed Print Services, Tricomas have always emphasized performance, reliability & output quality. We stand firm on supplying genuine toner cartridges to our clients to ensure the device runs at peak performance with minimal downtime. We understand that although the upfront costs may be higher, the long-term benefits far outweigh the short-term cost savings.  

In the current business landscape, selecting a photocopier supplier would seem easy given the sheer number of companies offering this service throughout Malaysia. However, it is equally as easy to end up signing a long-term contract with a supplier that isn’t able to meet your company’s goals or requirements throughout the entirety of the contract. 

Here is why selecting an authorized FUJIFILM Dealer as your vendor ensures your device runs optimally & helps prevent negative experiences with your supplier.

1. Genuine Products, Spare Parts & Consumables

Signing with an authorized FUJIFILM dealer ensures your vendor has direct access to the manufacturer. This guarantees the authenticity of any product, spare part & consumables supplied during the contract period. Non-authorized dealers cannot access these manufacturers directly and may supply non-genuine products. 

2. Trained Professional Sales, Technical & Support Team. 

Only a select handful of companies have undergone the meticulous evaluation process before being awarded the title of an Authorised FUJIFILM Dealer. In addition, the Dealer’s Sales, Technical & Support personnel have undergone rigorous training to provide the highest level of service to the client.      

3. Warranty Protection

Selecting an authorized dealer is a safe bet that your company will have warranty protection in case of any defects, malfunctions, or unforeseen issues. Authorised dealers can facilitate the replacement of faulty/damaged parts covered under the warranty program without additional costs to the client. On the other hand, unauthorized dealers will not be able to make such warranty claims and might need to resort to quick fixes when such issues arise. 

4. Long-Term Partnership and Reliability:

Authorised Dealers understand the pain points & hassle of constantly having to switch & source different vendors. Therefore, they prioritize building long-term relationships with their clients offering reliable support, including regular maintenance, technology updates, and technical expertise. This ensures the multifunction photocopier operates at peak performance throughout the contract period, minimizing downtime whilst maximizing productivity.

Making the Right Choice for Your Business

Ultimately, the decision to select between an authorized and unauthorized dealer as your vendor will depend on your business’s specific requirements and goals. While unauthorized dealers may offer seemingly attractive packages or quick fixes, the long-term risks and drawbacks often outweigh the short-term benefits. 

Working with an authorized dealer ensures peace of mind, quality assurance, and a reliable long-term partner. By leveraging our expertise, experience, and warranty protection, your team can focus on what matters the most, growing the business.    

Tricomas Marketing is the largest FUJIFILM authorised dealer in Malaysia servicing a wide spectrum of clients from large multinational corporations to small & medium enterprises. We offer the latest generation of FUJIFILM multifunction devices ranging from the highest end to the entry-level machines. We’re eager to hear from you and learn more about your requirements. 

Need more guidance on choosing the right Multi-Function Photocopier for your business? Contact Tricomas today fand get a free quote!

Selecting the appropriate type of paper is essential when printing documents in your business. Let’s take a look into the differences between printing paper options and the importance of choosing the right type for your printing needs.

Printer Paper vs. Copy Paper

Printer paper and copy paper are two terms often mistaken for one another, however there are some distinct differences between the two. Though both can be used to print your everyday documents, understanding the differences between them can optimise your printing results. 

Copy paper is thinner and therefore more cost-effective, making it suitable for everyday printing tasks. On the other hand, printer paper has a smoother surface that makes for higher-quality prints. This is ideal for documents with images or those requiring a professional finish.

Types of Printer Paper

Regular Matte Paper: The most commonly used type of paper. Best for everyday jobs, the regular matte paper has a smooth texture that absorbs ink efficiently and minimizes smudging.

Glossy Paper: This paper has a shiny finish which enhances colour vibrancy, making it perfect for printing high-quality photographs and images.

Bright White Paper: Extra smooth with a vibrant white coating, this paper elevates the look of documents making it look more professional, especially documents that include photos.

Photo Paper: Designed specifically for printing photographs, photo paper typically features a glossy side and a matte finish on the other for optimal image quality.

Heavyweight Paper: This type of paper includes materials like cardstock. This paper is thicker than regular printing paper, making it suitable for printing jobs that require more durable materials and/or a more premium feel such as with greeting cards.

Inkjet Paper: Made specifically for inkjet printers, this type of paper is made to be used with liquid ink. This paper is best for desktop printing tasks.

Understanding the differences in printer paper can make your print jobs stand out visually and leave better quality impressions on your clients and colleagues. By understanding and being informed about these differences, you can generally print better-looking documents, whether you require everyday copy paper or speciality paper for professional printing projects. Keep in mind that different printers and printer types can accommodate different paper sizes, so be sure to check which paper size is suited for your device.

Need more guidance on choosing the right printing supplies? Contact Tricomas today for more details on all your printing solutions!